Effective Date: June 16, 2022
Reynolds, Rappaport, Kaplan & Hackney, LLC
Privacy Statement
Reynolds, Rappaport, Kaplan & Hackney, LLC (“RRKH”) respects the privacy and security of your non-public personal information (“Personal Information”) and protecting your Personal Information is one of our top priorities. This Privacy Statement explains RRKH’s privacy practices, including how we use the Personal Information we receive from you and from other specified sources, and to whom it may be disclosed.
Personal Information Collected
We do not collect any personal information about you unless you voluntarily provide it to us or have others provide it to us on your behalf. We may, for example, collect Personal Information about you from our website, documents you provide to us, over the phone, or in person. Typically, this includes
• Information we receive from you on applications or other forms, such as your name, address, social security number, tax identification number, asset information, and income information. (Please do not submit any confidential, proprietary, or sensitive personally identifiable information over the Internet.)
• Information we receive from you through our Internet website, such as your name, address, email address, Internet Protocol address, the website links you used to get to our websites, and your activity while using or reviewing our website;
• Information about your transactions with or services performed by us, our affiliates, or others, such as information about your home or other real property, information from lenders and other third parties involved in such transactions, account balances, and payment information; and
• Information we receive from consumer or other reporting agencies and publicly recorded documents.
Automatically Collected Information
Information about your computer hardware and software may be automatically collected by us. This information may include: your IP address, device used, referring domain name, and location. This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of our website.
We may use services hosted by third parties to assist in providing our services and to help us understand the use of our site by our visitors. These services may collect information sent by your browser as part of a web page request, including your IP address or cookies. If these third-party services collect information, they do so anonymously and in the aggregate to provide information helpful to us such as website trends, without identifying individual visitors.
E-mail Marketing
We may periodically send you relevant alerts and newsletters by e-mail. To help improve our marketing activities, we may receive a confirmation when you open an e-mail or click on a link included in one of these emails, if your computer supports such capabilities. Instructions on how to unsubscribe from these alerts and newsletters are included in each e-mail.
Links to Other Sites
Occasionally we may provide links to other websites for your convenience and information. These sites operate independently from our Sites and are not under our control. These sites may have their own privacy notices or terms of use, which you should review if you visit any sites linked through our Sites. We are not responsible for the content or use of these unrelated sites.
Disclosure of Personal Information
We may provide your Personal Information (excluding information we receive from consumer or other credit reporting agencies) to various individuals and companies, as permitted by law, without obtaining your prior authorization. Disclosures may include, without limitation, to lenders, lien holders, judgment creditors, or other parties claiming an encumbrance or an interest in title whose claim or interest must be determined, settled, paid, or released prior to a title or escrow closing.
We may also disclose your Personal Information to others when we believe, in good faith, that such disclosure is reasonably necessary to comply with the law or to protect the safety of our clients, employees, or property and/or to comply with a judicial proceeding, court order, or legal process.
Disclosure to Nonaffiliated Third Parties
We do not disclose Personal Information about our clients or former clients to nonaffiliated third parties, except as outlined herein or as otherwise permitted by law.
Confidentiality and Security of Personal Information
We restrict access to Personal Information about you to those employees who need to know that information to provide services to you.
Access to Personal Information
Requests for Correction, Amendment, or Deletion of Personal Information
As required by applicable law, we will afford you the right to access your Personal Information, under certain circumstances, to find out to whom your Personal Information has been disclosed, and request correction or deletion of your Personal Information. However, RRKH’s current policy is to maintain clients’ Personal Information for no less than your applicable required record retention period.
For your protection, all requests made under this section must be in writing and must include your notarized signature to establish your identity. Where permitted by law, we may charge a reasonable fee to cover the costs incurred in responding to such requests. Please send requests to:
Reynolds, Rappaport, Kaplan & Hackney, LLC
P.O. Box 2540
Edgartown, MA 02539
Changes to this Privacy Statement
This Privacy Statement may be amended from time to time consistent with applicable privacy laws. The effective date of this Privacy Statement, as stated above, indicates the last time this Privacy Statement was revised or materially changed.